Mass Management Accreditation - Australia
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Maintenance Management

What is Maintenance Management Accreditation?

Maintenance Management is one of the three modules of operator accreditation under the National Heavy Vehicle Accreditation Scheme (NHVAS), the other modules are Mass Management and Fatigue Management. Western Australia operators as separate, but very similar, (WA) Accreditation process

NHVAS is a National Quality Assurance system where transport operators have systems and processes in place to meet the standards of accreditation set by the National Heavy Vehicle Regulator (NHVR).

Accredited operators are required to have their systems, processes and records independently verified (Audited) by authorised NHVAS Auditors on a regular basis.

The regular reviews by NHVAS Auditors ensure that the operator is keeping the required records and complying with their own quality procedures. If an operator does not meet the required standards their accreditation can be suspended or cancelled.

In return, operators gain substantial benefits, such as protection under Chain of Responsibility (CoR) legislation, increased payloads (Mass Management), increased operational hours (Fatigue Management) and the removal of the requirement for annual Roadworthiness Inspections which is a requirement for some heavy vehicle registrations (Maintenance Management).

For Maintenance Management the following is required:

The operator must have a comprehensive Quality or Procedures Manual which documents the various processes that are in place to ensure that vehicles are regularly maintained to ensure they are in a safe and roadworthy condition and are subject to pre departure checks for each day of operation.

Nominated vehicles must have the required NHVAS Accreditation label affixed and must have been subject to a full roadworthiness inspection before being admitted to the scheme.

Drivers are required to be inducted in all aspects of the operator's system, this may not be a formal course and will depend on the complexity of the operation and the experience of the driver.

At a minimum drivers should be provided with some basic instructions and introduction into what is required including the requirement to complete a pre departure check of the safety related equipment before operating the vehicle and the process required to complete a “Fault Report” and what steps to take if a serious fault is discovered or occurs whilst operating the vehicle.

The operator is required to have scheduled, preventative servicing in place for all nominated vehicles and trailers. This usually includes weekly, monthly and annual services with detailed records required to be documented and retained.

The procedures must include a corrective process to follow up any missed services, pre departure checks or overdue fault repairs which may compromise safety.

Maintenance Management Information and Resources

Victorian Maintenance Management
DRIVER INSTRUCTION - MAINTENANCE MANAGEMENT 2013
Ensure that the required documents and books, including Fault Report Book, Pre departure checklist and Interception Report Book, are in the vehicle and are current. Make sure you read these documents. View Document (pdf file)
INSTRUCTION MAINTENANCE MANAGEMENT ADMINISTRATOR
Read the procedures, they are written in a way that should both outline what is required to
be completed and how you go about complying with the various requirements.
The primary focus should be on ensuring that drivers complete a pre‐trip inspection of the
vehicle and trailer and the completion of a “Fault Report” if any defects are found. View Document (pdf file)
MAINTENANCE MANAGEMENT ACCREDITATION STANDARDS
It is considered desirable to move heavy vehicle compliance strategies away from complete reliance on direct enforcement mechanisms to a system which allows demonstrably good operators, with existing auditable systems to benefit from their good record and avoid the delays and complexities inherent in a direct enforcement regime. View Document (pdf file)
NHVAS MAINTENANCE MANAGEMENT Audit Matrix – January 2007 View Document (pdf file)
BFM HOURS EXPLAINED
Basic fatigue management (BFM) gives operators a greater say in when they can work and rest providing the risk of working long and nights hours is properly managed. View Document (pdf file)
MAINTENANCE MANAGEMENT Audit Matrix View Document (pdf file)
OSOM AG VEH 072012
This information bulletin provides a practical set of rules for the safe operation and movement of oversize agricultural vehicles and combinations on Victorian roads. View Document (pdf file)
VIC - MAINTENANCE MANAGEMENT Accreditation Standards January 2007
It is considered desirable to move heavy vehicle compliance strategies away from complete
reliance on direct enforcement mechanisms to a system which allows demonstrably good
operators, with existing auditable systems to benefit from their good record and avoid the
delays and complexities inherent in a direct enforcement regime. View Document (pdf file)
PBS Truck and dog press release
Truck and dog trailers get tick of approval for greater productivity. View Document (pdf file)
Vic Heavy Vehicle Fess 1112 View Document (pdf file)
VIC DRAFT Agricultural Trailers
Many pieces of agricultural equipment are classified as agricultural trailers if they travel on the road network. Agricultural trailers are exempt from the requirement to be registered or meet the standards for registration. View Document (pdf file)

New South Wales Maintenance Management
MAINTENANCE MANAGEMENT ACCREDITATION Guide
This guide is an introduction to Maintenance Management Accreditation. View Document (pdf file)
National Heavy Vehicle ACCREDITATION Scheme (NHVAS)
A guide for operators to the National Heavy Vehicle Accreditation Scheme (NHVAS).
The NHVAS can help all operators whether they are big or small. View Document (pdf file)
NSW 2014 AGRICULTURAL VEHICLE NOTICE
I, Peter Duncan, Chief Executive, Roads and Maritime Services, pursuant to Clause 12 of the Road Transport (Mass, Loading and Access) Regulation 2005 (the "Regulation"), exempt vehicles to which this Notice applies from the mass and dimension requirements prescribed in Schedule 1 to the Regulation, as provided in the Schedule to this Notice. View Document (pdf file)
NSW LIVESTOCK LOADING SCHEME LLS APP
Application for Enrolment. View Document (pdf file)

South Australian Maintenance Management
NHVAS Maintenance Management Audit Matrix – January 2007 View Document (pdf file)
MAINTENANCE MANAGEMENT ACCREDITATION STANDARDS
It is considered desirable to move heavy vehicle compliance strategies away from complete reliance on direct enforcement mechanisms to a system which allows demonstrably good operators, with existing auditable systems to benefit from their good record and avoid the delays and complexities inherent in a direct enforcement regime. View Document (pdf file)
OSOM AG VEH COP
This booklet is a legal document.You must comply with the conditions contained in it when driving
oversize agricultural vehicles on the road. For clarification and advice, contact the
Vehicle Permits Team on 1300 882 249. View Document (pdf file)
SA DIMENSIONAL MA FACT SHEET
Under the compliance and enforcement (C&E) reforms, the existing system of administrative tolerances for dimension limits will be replaced with Dimensional Measurement Adjustments.
View Document (pdf file)
SA GEN OSOM COP OCT 2010
This booklet is a legal document.You must comply with the conditions contained in it when transporting an Indivisible Item. For clarification and advice, contact theVehicle Permits Team on 1300 882 249.
View Document
(pdf file)
SA GEN OSOM GAZETTE 2011
Further information on the Park Terrace restriction which includes a map of the location is available from DTEI’s Vehicle Permits Team, Regency Park, telephone 1300 882 249 or can be downloaded from DTEI’s web site at www.sa.gov.au/heavyvehicles/. View Document (pdf file)

Western Australia Maintenance Management
West Australian Heavy Vehicle Accreditation (WA HVA)
The purpose of this document is to provide the rules and conditions of West Australian Heavy Vehicle Accreditation, which includes Fatigue and Maintenance Management modules. View Document (pdf file)
MAINTENANCE MANAGEMENT MODULE STANDARDS
In the past the sole means of ensuring road transport operators complied with road transport law was for governments to use enforcement officers to stop and check vehicles at the roadside.
View Document (pdf file)
Frequently Asked Questions - View Document (pdf file)
Add WA Vehicle form
Application to List or Update Vehicle or Trailer Information. View Document (pdf file)
WA Accred RWC Form
This form is not for licensing purposes, but is only to be used for Western Australian Heavy Vehicle Accreditation. This form summarises what is required to assess the roadworthiness of vehicles. View Document (pdf file)
WA Class 2-3 Period Permit Application Form
In order to apply for a permit you must be a registered Operator with Main Roads WA. View Document (pdf file)
WA Maint Mgmt Audit Matrix
WESTERN AUSTRALIAN HEAVY VEHICLE ACCREDITATION PROCESS. View Document (pdf file)
WA OSOM Code 022013
The .Oversize Period Permit Operating Conditions. View Document (pdf file)
WA RAV Operator app 082011
To operate a Restricted Access Vehicle (RAV) in Western Australia, you must register as an operator with Main Roads WA and, depending on which permit you have, you may require WA Heavy Vehicle Accreditation. View Document (pdf file)
WA Roadworthiness Form
ACCREDITATION ROADWORTHINESS CHECKLIST. This form is not for licensing purposes, but is only to be used for Western Australian Heavy Vehicle Accreditation. This form summarises what is required to assess the roadworthiness of vehicles. View Document (pdf file)

Northern Territory Maintenance Management
National Heavy Vehicle Accreditation Scheme Maintenance Management
The Maintenance Management Accreditation Program (Maintenance Management) forms one of the operational modules of the National Heavy Vehicle Accreditation Scheme (NHVAS). The module is aimed at encouraging operators to function more cost effectively by implementing appropriate vehicle management systems, and has broader community benefits such as increased road safety and reduced wear on road infrastructure. View Document (pdf file)
National Heavy Vehicle Accreditation Scheme - View Document (pdf file)
NT - NHVAS
The Department of Planning and Infrastructure administers the National Heavy Vehicle Accreditation Scheme (NHVAS) in the Northern Territory. NHVAS is a voluntary scheme which allows heavy vehicle transport operators to demonstrate high levels of compliance with road transport law through audit of their transport management systems. In return accredited operators may gain benefits through greater flexibility in the management of their transport business and access to regulatory concessions.
View Document (pdf file)
NT - NHVAS - Maintenance Management
The Maintenance Management Accreditation Program (Maintenance Management) forms one of the operational modules of the National Heavy Vehicle Accreditation Scheme (NHVAS). The module is aimed at encouraging operators to function more cost effectively by implementing appropriate vehicle management systems, and has broader community benefits such as increased road safety and reduced wear on road infrastructure. View Document (pdf file)

Tasmania Maintenance Management
Tasmanian Heavy Vehicle Safety Code
All Tasmanian heavy vehicle operators and drivers using vehicles on Tasmanian roads included in the driver licence categories Heavy Rigid, Heavy Combination or Multi - Combination should comply with the Code. However, the benefits of improved business systems and safety can be realised by any driver or operator in the heavy vehicle industry. View Document (pdf file)
TAS TRUCK LOAD LIMITS 3 (2)
The allowable gross mass is the lesser of the gross vehicle mass limit (table 1) and sum of the individual axle mass limits (table 2). View Document (pdf file)
TASMANIAN HEAVY VEHICLE SAFETY CODE VERSION 1 NOVEMBER 2008
This Code provides guidance on „what„ systems or frameworks can be put in place to improve business processes which impact on road safety in the heavy vehicle industry. The content provides information on issues that all heavy vehicle operators and drivers should consider to ensure operational best practice. The Code is not intended to tell operators ‘how’ to implement any of the systems or processes mentioned, however reference material to enable practical implementation is included in each section. Industry wide adoption of this Code will result in reduced heavy vehicle crashes. View Document (pdf file)

Queensland Maintenance Management
QLD ATO FORM
Authority to operate - Heavy Haulage. View Document (pdf file)
Qld CHANGE OF USE FORM
Change of vehicle particulars notification. View Document (pdf file)
QLD GENERAL O'MASS GUIDELINES
The Excess Mass Guideline is an alternate method for Special Purpose Vehicles and Load Carrying Vehicles carrying indivisible articles exceeding regulation mass limits, within specified limits, to comply with the requirements of the Transport Operations (Road Use Management – Mass, Dimension and Loading) Regulations 2005. View Document (pdf file)
QLD MULTI COMBINATION GAZETTE 072013
This guideline is issued under the Statutory Instruments Act 1992, Part 4, Division 3, Subdivision 2 in accordance with the provisions of the Transport Operations (Road Use Management—Mass Dimensions and Loading) Regulation 2005, Part 6, Division 1 - Guidelines and the Transport Operations (Road Use Management—Vehicle Standards and Safety) Regulation 2010, Part 3 – Guidelines and permits for the safe movement of vehicles.. View Document (pdf file)

Austroads Maintenance Management
ASSESSING FITNESS TO DRIVE
This publication combines the medical standards for commercial and private vehicle drivers and replaces the publications 'Assessing Fitness to Drive 2001' and 'Medical Examinations for Commercial Vehicle Drivers 1997'. View Document (pdf file)
SAFETY BENEFITS OF NHVAS
The purpose of this investigation was to determine the safety benefits of heavy vehicle accreditation. Accreditation is a formal process for recognising operators who have good safety and other management systems in place. Those management systems include vehicle maintenance, driver fatigue, driver training, vehicle loading and the many other factors that affect heavy vehicle safety and sustainability. View Document (pdf file)
TWU SUBMISSION - MAKE OUR ROADS SAFER FOR ALL AUSTRALIANS
Submission to the House Standing Committee on Infrastructure and Communications with regard to the Road Safety Remuneration Bill 2011. View Document (pdf file)

NTC Maintenance Management
MAINTENANCE MANAGEMENT ACCREDITATION STANDARDS
It is considered desirable to move heavy vehicle compliance strategies away from complete reliance on direct enforcement mechanisms to a system which allows demonstrably good operators, with existing auditable systems to benefit from their good record and avoid the delays and complexities inherent in a direct enforcement regime. View Document (pdf file)
NHVAS Maintenance Management Audit Matrix – January 2007
The Maintenance Management System must include a Daily Check for each vehicle when it is in use.
View Document (pdf file)

NHVAS Maintenance Management
LOAD RESTRAINT GUIDE
Guidelines and Performance Standards for the Safe Carriage of Loads on Road Vehicles.
View Document (pdf file)
MAINTENANCE MANAGEMENT ACCREDITATION STANDARDS
It is considered desirable to move heavy vehicle compliance strategies away from complete reliance on direct enforcement mechanisms to a system which allows demonstrably good operators, with existing auditable systems to benefit from their good record and avoid the delays and complexities inherent in a direct enforcement regime. View Document (pdf file)
MAINTENANCE MANAGEMENT ACCREDITATION STANDARDS JAN 2007
It is considered desirable to move heavy vehicle compliance strategies away from complete reliance on direct enforcement mechanisms to a system which allows demonstrably good operators, with existing auditable systems to benefit from their good record and avoid the delays and complexities inherent in a direct enforcement regime. View Document (pdf file)
NHVAS MAINTENANCE MANAGEMENT AUDIT MATRIX JANUARY 2007
The Maintenance Management System must include a Daily Check for each vehicle when it is in use.
View Document (pdf file)
NATIONAL HEAVY VEHICLE MASS AND DIMENSION LIMITS
The prescribed dimension requirements for heavy vehicles are set out under the Heavy Vehicle (Mass, Dimension and Loading) National Regulation 2013 (the Regulation). View Document (pdf file)

NHVR Maintenance Management
NHVR 201312-0060 INDUSTRY PRESENTATION ROADSHOW
One Regulator, one rule book from 10 Feb 2014. Roles and responsibilities under the HVNL. Access decision-making under the HVNL. View Document (pdf file)

TRUCKSAFE
TRUCKSAFE MAINTENANCE STANDARDS
The Operator shall establish, implement and maintain procedures for the performance and recording of Daily Checks on vehicles. View Document (pdf file)
TRUCKSAFE MANAGEMENET STANDARDS
The operator must implement, maintain and control policies and procedures to ensure that the operation meets industry standards. View Document (pdf file)
TRUCKSAFE RULES
Operator Business Rules and Code of Conduct. View Document (pdf file)
TRUCKSAFE TRAINING STANDARDS
The operator must implement a company training/education policy/procedure that includes the need for induction and ongoing training. View Document (pdf file)
TRUCKSAFE WORKPLACE & DRIVER HEALTH STANDARDS
The operator must implement policy/ procedures to their applicable Occupational or Workplace Health and Safety (OH&S) legislation. View Document (pdf file)
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